{"id":78,"date":"2021-09-28T11:50:13","date_gmt":"2021-09-28T10:50:13","guid":{"rendered":"https:\/\/blogs.imperial.ac.uk\/office365\/?p=78"},"modified":"2022-08-18T15:14:21","modified_gmt":"2022-08-18T14:14:21","slug":"microsoft-teams-breakout-room-enhancements","status":"publish","type":"post","link":"https:\/\/blogs.imperial.ac.uk\/office365\/2021\/09\/28\/microsoft-teams-breakout-room-enhancements\/","title":{"rendered":"Microsoft Teams &#8211; Breakout Room Enhancements"},"content":{"rendered":"<p>Microsoft have released a number of Breakout Room enhancements into Public Preview in Microsoft Teams.<\/p>\n<p>&nbsp;<\/p>\n<p>To use these features in advance of General Availability, you will need to enable the Public Preview mode (<a href=\"https:\/\/blogs.imperial.ac.uk\/office365\/2021\/09\/27\/microsoft-teams-enabling-public-preview-features\/\">see this blog post on how to do this<\/a>).<\/p>\n<p>&nbsp;<\/p>\n<h2>Pre-Meeting Breakout Room Configuration<\/h2>\n<p>You can now set up breakout rooms in advance of your meeting and, if you wish, pre-populate the attendees, either manually or automatically.<\/p>\n<p>&nbsp;<\/p>\n<h3>Creating Rooms<\/h3>\n<p>To do this, create your meeting and then double click on the meeting entry in the Teams calendar.\u00a0 You&#8217;ll find a new &#8220;Breakout Rooms&#8221; tab.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"742\" height=\"76\" class=\"wp-image-105 size-full aligncenter\" src=\"http:\/\/blogs.imperial.ac.uk\/office365\/files\/2021\/09\/2021-09-27-BRO-01b.png.jpg\" alt=\"Screenshot of breakout rooms tab in meeting controls\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>When you first go into this tab you will see an option to create rooms &#8230;<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"554\" height=\"366\" class=\"size-full wp-image-80 aligncenter\" src=\"http:\/\/blogs.imperial.ac.uk\/office365\/files\/2021\/09\/2021-09-27-BRO-01.png\" alt=\"Screenshot of breakout rooms tab - create rooms\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>Clicking on the create rooms button then brings up a dialogue box which will allow you to set up an initial number of breakout rooms.\u00a0 You can create between 1 and 50 rooms.<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"623\" height=\"199\" class=\"size-full wp-image-81 aligncenter\" src=\"http:\/\/blogs.imperial.ac.uk\/office365\/files\/2021\/09\/2021-09-27-BRO-02.png\" alt=\"Screenshot of create initial rooms dialogue\" \/><\/p>\n<p>Clicking on the &#8220;Add rooms&#8221; button adds the required number of rooms to the meeting.<\/p>\n<p>&nbsp;<\/p>\n<h3>Assigning Participants<\/h3>\n<p>Once the rooms are created you can assign participants to a room.\u00a0 Click on the &#8220;Add Participants&#8221; button on the breakout room page to set automated or manual assignment of users to rooms and then as appropriate choose participants.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"193\" height=\"63\" class=\"size-full wp-image-85 aligncenter\" src=\"http:\/\/blogs.imperial.ac.uk\/office365\/files\/2021\/09\/2021-09-27-BRO-04.png\" alt=\"Assign participants button\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"620\" height=\"501\" class=\"aligncenter size-full wp-image-86\" src=\"http:\/\/blogs.imperial.ac.uk\/office365\/files\/2021\/09\/2021-09-27-BRO-05.png\" alt=\"automatic or manual participant assignment\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"694\" height=\"528\" class=\"aligncenter size-full wp-image-87\" src=\"http:\/\/blogs.imperial.ac.uk\/office365\/files\/2021\/09\/2021-09-27-BRO-06.png\" alt=\"dialogue shoing manual assignment of particpants\" \/><\/p>\n<h3>Edit the Room Settings<\/h3>\n<p>Once the rooms are created you can edit the rooms to give each room a name, and you can edit the meeting room settings for each room (so you can set presenters for a breakout room).<\/p>\n<p>To edit the name of the room click on the elipsis on the room and choose Edit<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"747\" height=\"388\" class=\"aligncenter size-full wp-image-82\" src=\"http:\/\/blogs.imperial.ac.uk\/office365\/files\/2021\/09\/2021-09-27-BRO-03.png\" alt=\"Edit rooms settings and name\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>Set the name for the room<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"601\" height=\"316\" class=\"aligncenter size-full wp-image-83\" src=\"http:\/\/blogs.imperial.ac.uk\/office365\/files\/2021\/09\/2021-09-27-BRO-03a.png\" alt=\"Screenshot of dialogue shoing room name change\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>Use the settings to set specific meeting options for a breakout room<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"831\" height=\"952\" class=\"aligncenter size-full wp-image-88\" src=\"http:\/\/blogs.imperial.ac.uk\/office365\/files\/2021\/09\/2021-09-27-BRO-07.png\" alt=\"Meeting Options for a breakout room\" \/><\/p>\n<p>&nbsp;<\/p>\n<h3>Adjusting General Breakout Room Settings<\/h3>\n<p>Click on the cog wheel on the top right of the Breakout Rooms tab<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"1831\" height=\"430\" class=\"aligncenter size-full wp-image-89\" src=\"http:\/\/blogs.imperial.ac.uk\/office365\/files\/2021\/09\/2021-09-27-BRO-08.png\" alt=\"Editing General Breakout Rooms settings\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>In the settings you can assign other presenteres to manage breakout rooms &#8211; wehn you do this only one person can manage the breakout rooms at any one time so you might just want to add a single co-organiser to the manage rooms function.<\/p>\n<p>&nbsp;<\/p>\n<p>You can also set time limits for your breakout rooms, turn on or off the automatic movement of people to rooms when you &#8220;open&#8221; the breakout rooms from your meeting and you can enable an option that allows people to manually return to the main meeting.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"597\" height=\"386\" class=\"aligncenter size-full wp-image-90\" src=\"http:\/\/blogs.imperial.ac.uk\/office365\/files\/2021\/09\/2021-09-27-BRO-09.png\" alt=\"Setting co-orgainisers and other general breakout room settings\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Microsoft have released a number of Breakout Room enhancements into Public Preview in Microsoft Teams. &nbsp; To use these features in advance of General Availability, you will need to enable the Public Preview mode (see this blog post on how to do this). &nbsp; Pre-Meeting Breakout Room Configuration You can now set up breakout rooms [&hellip;]<\/p>\n","protected":false},"author":1566,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[314003],"tags":[313988,312566,48188],"class_list":["post-78","post","type-post","status-publish","format-standard","hentry","category-preview-features","tag-breakout-rooms","tag-microsoft-365","tag-microsoft-teams"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Microsoft Teams - Breakout Room Enhancements - Office 365 News and Updates<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blogs.imperial.ac.uk\/office365\/2021\/09\/28\/microsoft-teams-breakout-room-enhancements\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Microsoft Teams - Breakout Room Enhancements - Office 365 News and Updates\" \/>\n<meta property=\"og:description\" content=\"Microsoft have released a number of Breakout Room enhancements into Public Preview in Microsoft Teams. &nbsp; To use these features in advance of General Availability, you will need to enable the Public Preview mode (see this blog post on how to do this). &nbsp; Pre-Meeting Breakout Room Configuration You can now set up breakout rooms [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blogs.imperial.ac.uk\/office365\/2021\/09\/28\/microsoft-teams-breakout-room-enhancements\/\" \/>\n<meta property=\"og:site_name\" content=\"Office 365 News and Updates\" \/>\n<meta property=\"article:published_time\" content=\"2021-09-28T10:50:13+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-08-18T14:14:21+00:00\" \/>\n<meta property=\"og:image\" content=\"http:\/\/blogs.imperial.ac.uk\/office365\/files\/2021\/09\/2021-09-27-BRO-01b.png.jpg\" \/>\n<meta name=\"author\" content=\"Adrian Mannall\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Adrian Mannall\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/blogs.imperial.ac.uk\\\/office365\\\/2021\\\/09\\\/28\\\/microsoft-teams-breakout-room-enhancements\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/blogs.imperial.ac.uk\\\/office365\\\/2021\\\/09\\\/28\\\/microsoft-teams-breakout-room-enhancements\\\/\"},\"author\":{\"name\":\"Adrian Mannall\",\"@id\":\"https:\\\/\\\/blogs.imperial.ac.uk\\\/office365\\\/#\\\/schema\\\/person\\\/c6b79005531913f0fc86277fd67c7338\"},\"headline\":\"Microsoft Teams &#8211; 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