Month: July 2021

To Do – The Golden Rules

Microsoft To-Do is the Personal Productivity Organiser and Planner.  It integrates with Email – so when you flag an item in email for follow up or action it puts the task into “To Do”.  If you also use Planner then your tasks from Planner that are allocated to you appear in the Allocated Tasks section of To-Do.


To-Do works across devices and stays “in sync”, whether you use To-Do in your web broswer, in the Windows 10 app or on a mobile device (Android, iOS and iPad options available).


So what are the golden rules?  These are the rules to help you get the best out of To-Do …


  1. Collect everything in one place 

    Use a single piece of software to collect all the things that you have to do – be they ideas, tasks, shopping lists, plans, list of things to pack for holiday, etc.

  2. Organise your tasks 

    Create lists for different parts of your life.  Create  a list of shopping tasks, or tasks related to a specific plan or piece of work.

    Group similar lists together.

    Use colour to easily identify different lists. 

  3. Prioritise your tasks

    Add due dates, reminders and importance flags to tasks.

    Reminders then pop up in your Outlook list of reminders.

  4. Plan your day

    Use the “My Day” option to add an item to your list of things to do today.  Anything that you don’t achieve will be flagged in the Smart Suggestions for adding to another day.

    Prioritise the items in your day by moving items around in the list.

    Important flagged items go to the top of the list.

  5. Complete your tasks

    Use the check off to mark items as complete – there’s nothing more satisfying than ticking off completed items.

    Complete tasks on your own or assign for others to help or take on some of the load.

  6. Use To-Do on multiple devices

    Download To-Do onto your Windows 10 system and your mobile device and always have your list(s) to hand.

Find out more about Microsoft To-Do by clicking here.

Microsoft 365 Training

Flipped open silhouette of a head with Office 365 app icons


New Microsoft 365 Training Dates have been scheduled for August, September and October 2021.


Getting Started with Office 365

Scheduled to run on 23rd August, 29th September and 21st October at 10.00.

This covers the basics of Office 365, including Logging In, OneDrive for Business, how to upload and share files and how to move away from using your H: drive, along with basic file co-authoring.

Book your place here.


Collaborating with Microsoft Teams

Using Microsoft Teams?

Want to know more about how to make your team more collaborative and keep everyone in your team “in the know”?

Why not join one of the sessions running at 14.00 hrs on 23rd August, 29th September or 21st October to find out more about working together.

Book your place here.


Microsoft OneNote – “Imperial as One presents OneNote Training with Adrian”

Open sessions for training on OneNote hosted by Imperial as One.

Sessions running at 10.00 hrs on 24th August 2021 and 23rd September 2021

Book a place here.


NEW – Power Automate in Microsoft 365 – NEW

Do you do repetitive tasks with information?

Would you like to automate what you do and ensure that the data is processed in the same way every time?

Do you collect information using Microsoft Forms and then need to do something more with the information?

Join this 2 hour session on 20th October where we will begin to explore Power Automate and how you can use it for automation of data processing … We’ll look at taking data captured by a form and adding it to a table in Excel, and a list in SharePoint.  We’ll also look at functions such as automating posts into MS Teams, and using “Approvals” in workflows.

Book your place here.  Places are limited to 25 initially – subject to initial feedback we hope to run this course again with a larger number of participants later in 2021.




Microsoft 365 “Ask Me Anything” Sessions – 2021 – 2022

Ask Me Anything Microsoft 365 Related Icon


Following the success of the “Ask Me Anything” sessions during the 2020 / 21 Academic Year, I have scheduled a new series for 2021 / 22.


The sessions will follow a similar pattern to this year, running every other Tuesday morning, but with a 9am start time.


As previously, the sessions will be a mix of open question days and some app / subject area focus.


To add the series to your calendar, click here, download and open the ICS file and accept the invitation.  By adding this to your calendar you will get any date / time updates and any session specific subject updates as and when these are added.  N.B.  This link will only work for Imperial College London users signed in to Office 365.

Teams Updates for May and June 2021

​​Over the past couple of months (May and June 2021) Microsoft have introduced a number of new features and updated some functionality across Microsoft 365.

Microsoft Teams

New Share Tray experience – when sharing in a meeting the share experience has been improved.  Instead of the sharing options appearing from the bottom of the screen, the new experience delivers a drop out set of sharing options as per the screen shot below:


PowerPoint Live in Teams – A new PowerPoint Live experience is now available which means that you can see the “presenter view” of your PowerPoint slides and notes while delivering the presentation tot he meeting.  This also allows you to see the audience participants and facial reactions and also the chat window for questions.

Select your file from the list of files in the PowerPoint Live section of the Share Tray in a meeting.


New Teams Desktop App for Mac OS X – A new version of the teams app for Apple Mac OS X users brings the ability to share system sound into a meeting.  This feature is often requested by Mac users who wish to provide sound from their screen when sharing video or web content into a meeting.


Set Out of Office from Teams – with the summer holidays now happening for many, setting an out of office is vital to keep your colleagues abreast of your availability.  As well as being able to set an Out of Office message via Outlook or Outlook on the Web, you can now use Teams and set an automated response via the Teams settings pane.  This delivers an out of office response for emails and Teams messages in just the same way as using the option in Outlook does.


Multiple Spotlights in Meetings – You can now spotlight multiple participants in a meeting, bringing their video to the fore and putting all other videos into a small version in the meeting.  Spotlight is great for highlighting your speaker or panel members in a panel discussion.  To spotlight a participant, click on the three dots beside their name and choose Spotlight.  To remove the spotlight click on the three dots and then choose to “stop spotlighting”.


Prevent Video in Teams Meetings – Under the Meeting Options a new option has been made available.  The option sits under the “Allow mic for attendees?” and is titled “Allow camera for attendees?”

Welcome to the Microsoft 365 Blog

Welcome to the new Microsoft 365 blog for Imperial College London staff and students.

On this blog we will aim to keep you abreast of new and updated features, changes and improvements in functionality and other useful information.

We’ll link to this blog from the Office 365 Tips and Tricks Yammer Community and other relevant sites.

Please do leave your feedback on the posts – only by gathering feedback can we aim to improve the content and usefulness of the posts here.

If you are interested in providing a “guest post” sharing something that you have been doing with Microsoft 365 or a feature you are using and how it might help others, then please do get in touch with Adrian Mannall ( and we can facilitate a post for you.